Current employment opportunities

Position Description: Administrative Assistant

Primary Reporting: Director of Operations

Secondary Reporting: Executive Pastor

Location: Bremerton, Washington

Position Summary:

This position manages all general church data collection, is the first point of contact for all incoming calls/requests, schedules appointments for multiple pastors/directors, maintains all supplies for multiple departments, processes all facility rental requests (including invoice prep, payment collection and reservation calendar management) in addition to assisting with accounts payable and other, seasonal, administrative support.

Necessary Qualities:

  • Spiritually mature
  • Strong organizational and problem solving skills
  • Effective communication and relationship-building skills
  • Discerning 
  • Desire to serve others
  • Relevant work experience in a congregational or non-profit organization is preferred

Qualifications:

  • Possess a personal belief in the Lord Jesus Christ as Savior.  A personal statement of faith is required
  • Must be spiritually mature and walk in integrity and honesty
  • Agrees completely with GracePoint's mission, vision, values and doctrinal statement
  • Balance the demands of his/her responsibilities with the time he/she needs for their own walk with God, appropriate time for family, and personal time for refreshment and diversion
  • Excellent people skills; with experience collaborating in a multi-disciplinary, diverse and dynamic team.  Able to exercise tact, discretion, judgement and patience in personal contacts
  • Flexible and a self-starter; able to multitask while also being highly detail-oriented
  • A team player
  • Clerical skills: grammar and editing, word processing, spreadsheets/budgets, office equipment

Responsibilities:

  • Keep office space organized
  • Handle all church mail, including pick-up, drop-off, opening, distribution and responding as appropriate
  • Maintain and order all office supplies and communion supplies
  • Database management: data entry and reporting
  • Weekly reporting to ministry leaders
  • Maintain the Leadership Board Site and train new board members to use the site
  • Assist ministry leaders as necessary with clerical, administrative or communication support
  • Maintain membership records, including an accurate database
  • Attend ministry events as necessary
  • Weekly giving and attendance reporting to boards and staff
  • Attend monthly staff meetings or additional meetings as required
  • Reconcile church credit cards
  • Filing and assisting with file retention
  • Baptism: communication, supply ordering, scheduling candidates for baptism and scheduling support from baptism team
  • Send brand new visitors letters each week
  • Coordinate with Executive Pastor, when help is needed, to plan refreshments for monthly staff meeting and all staff birthday celebrations
  • Maintain church calendar via scheduling software
  • Manage facility rental requests: preparing invoices, collecting payments, updating reservations calendar, coordinating staff support for facility rentals, and secure certificate of liability insurance forms needed for all rentals
  • Ticket sales during office hours for all church events/performances
  • Schedule appointments for ministry leaders and pastors

Work Schedule:

  • 35-40 hours per week, to include 9am-4pm Monday-Friday

Status:

Full-Time, $12.00 per hour 

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